Complete User Guide & Tutorial
Master the most powerful Doc Converter with our comprehensive step-by-step guide.
Professional document conversion solution
TotalDocConverter is a comprehensive document conversion tool developed by CoolUtils that allows you to convert various document formats with precision and efficiency. It's designed for both individual users and businesses requiring reliable, high-quality document conversion.
Converts DOC, DOCX, RTF, TXT, HTML, and many other formats to PDF, TIFF, JPEG, PNG, and more
Process hundreds or thousands of files simultaneously with customizable settings
Fine-tune output quality, compression, security, and formatting parameters
Intuitive interface with preview capabilities and wizard-guided conversion
Input Formats:
Output Formats:
TotalDocConverter offers flexible licensing options
$49.90
One computer
$79.90
Up to 5 computers
$199.90
Company-wide usage
$499.90
Server deployment
Get started with TotalDocConverter
Visit the official CoolUtils website and download the latest version of TotalDocConverter. The installer is approximately 15MB and supports Windows 7, 8, 10, and 11.
Right-click the downloaded file and select "Run as administrator" to ensure proper installation. Follow the setup wizard's instructions.
Select installation directory (default: C:\Program Files\CoolUtils\TotalDocConverter) and choose whether to create desktop shortcuts and file associations.
The installation process takes 1-2 minutes. Once complete, you can launch TotalDocConverter immediately or restart your computer for optimal performance.
Always download from the official CoolUtils website to ensure security and latest features
Visit Official WebsiteTotalDocConverter offers a 30-day free trial with full functionality. After installation, you can use all features without limitations for the trial period.
Visit the CoolUtils website to purchase an appropriate license. You'll receive your license key via email within minutes of purchase.
In TotalDocConverter, go to Help → Register and enter your license key exactly as received. The software will activate immediately.
For best performance, install TotalDocConverter on an SSD drive and ensure you have at least 2GB of free space for temporary files during conversion.
Navigate TotalDocConverter like a pro
Browse and select files from your computer. Supports navigation through folders and network drives
View document content before conversion. Supports thumbnails and full document preview
Configure conversion settings, output formats, and quality parameters
Start, pause, or stop conversion processes with progress monitoring
Contains File, Edit, View, Tools, and Help menus with access to all program functions and settings.
Quick access buttons for common operations: Open files, Convert, Settings, Preview, and Help.
Shows current operation status, selected file count, and processing progress during conversions.
Right-click anywhere for context-sensitive options including file operations and conversion shortcuts.
You can customize the interface layout by resizing panels, hiding/showing toolbars, and setting preferred view modes through the View menu.
Convert single documents with ease
Use the file tree panel to navigate to your document, or click "Add Files" to browse. Supported formats include DOC, DOCX, RTF, TXT, and HTML files.
Click on the selected file to see a preview in the right panel. This helps verify you've selected the correct document and check its content.
Select your desired output format from the format buttons at the bottom. Common choices include PDF, TIFF, JPEG, or PNG for different use cases.
Click "Browse" to choose where to save the converted file. You can also enable "Save to source folder" to keep files organized.
Click the "Convert" button to begin. A progress bar will show the conversion status, and you'll receive a completion notification.
For fastest results, use the default settings for your first conversion, then adjust advanced options as needed for specific requirements.
Most popular conversion preserving formatting, fonts, and layout. Perfect for sharing and archiving documents.
Convert documents to JPEG, PNG, or TIFF for presentations, web use, or creating thumbnails.
Modernize Rich Text Format files to current Word format with improved compatibility.
Convert web pages and HTML documents to portable PDF format for offline viewing.
Convert multiple files simultaneously
Hold Ctrl and click multiple files, or use Ctrl+A to select all files in a folder. You can also select entire folders for processing.
Apply filters to process only specific file types. Go to Tools → File Filters to set criteria like file extension, size, or date modified.
Set consistent output format, quality settings, and naming conventions for all files. Use the "Options" button to access batch-specific settings.
Watch the progress bar and status messages. TotalDocConverter processes files sequentially and shows detailed progress for each file.
For large batches, consider processing during off-hours. TotalDocConverter can handle hundreds of files, but processing time depends on file sizes and complexity.
Maintain original folder structure in output or flatten all files to a single directory
Customize output names with prefixes, suffixes, timestamps, or completely custom naming patterns
Generate detailed logs of conversion results, including success rates and error reports
Skip problematic files and continue processing, or stop on first error for troubleshooting
Fine-tune your conversion parameters
Adjust image compression (1-100%), DPI settings (72-600), and overall quality level. Higher settings create larger files with better quality.
Set user and owner passwords, restrict printing, copying, and editing. Enable 128-bit or 256-bit encryption for maximum security.
Add title, author, subject, and keywords to PDF properties. This information helps with document management and searchability.
Set page size (A4, Letter, Legal, custom), orientation (portrait/landscape), and margins. Choose fit-to-page or maintain original sizing.
Higher quality settings increase file size and processing time. Find the right balance between quality and efficiency for your specific needs.
Set DPI from 72 (web) to 600 (print quality). Higher DPI creates sharper images but larger file sizes.
Choose color space (RGB, CMYK, Grayscale) and bit depth. Adjust gamma, contrast, and brightness levels.
For JPEG: quality level 1-100. For PNG: compression level 0-9. For TIFF: various compression algorithms.
Create single multi-page TIFF or separate image files for each page. Customize page numbering and naming.
Choose how to handle missing fonts: substitute with similar fonts, embed fonts in output, or use system defaults.
Set character encoding (UTF-8, ASCII, Windows-1252) for text output formats. Important for international characters.
Control how closely the output matches original formatting. Balance between accuracy and compatibility.
Automate conversions with scripts and commands
TotalDocConverter supports command-line operation for automation and batch scripting. The executable is located in the installation directory.
Output format (PDF, TIFF, JPEG, PNG, etc.)
Output directory path
Resolution in dots per inch
Quality level (1-100)
Use Windows Task Scheduler to run TotalDocConverter at specific times. Create batch files for different conversion scenarios.
Create scripts that monitor folders for new documents and automatically convert them. Useful for workflow automation.
Integrate TotalDocConverter into larger workflows using PowerShell, Python, or other scripting languages.
Test your scripts with small batches first. Always include error handling and logging. Consider using configuration files for complex scenarios.
Get the most out of TotalDocConverter
Use SSD storage, close unnecessary programs, and process smaller batches for optimal speed
For large files, increase virtual memory and ensure sufficient RAM (8GB+ recommended)
Organize source files in logical folders and use consistent naming conventions
Process 50-100 files at a time for optimal balance between speed and stability
Use 150-220 DPI with medium compression for documents meant for digital sharing and viewing.
Use 300-600 DPI with minimal compression for documents that will be professionally printed.
Use 72-96 DPI with higher compression for documents intended for web display or email.
Use PDF/A format with embedded fonts and minimal compression for long-term archival.
Check file permissions, ensure files aren't open in other programs, and verify file integrity
Use "preserve layout" option, check font availability, and consider embedding fonts
Adjust compression settings, reduce DPI for non-critical applications, and optimize images first
Use UTF-8 encoding for international characters and ensure proper font support
Create conversion profiles for different use cases (web, print, archive) to streamline your workflow and ensure consistent results across projects.